University departments are responsible for assigning appropriate user roles for their personnel.  The table below details the functionality and responsibilities of each role.  Departmental user roles should be reviewed on a regular basis and any necessary role changes should be addressed as follows:

  1. New user access and role changes can be requested through buyBAMA Access Request Form
  2. User terminations or transfers (to other departments) should be communicated to buyBAMA@fa.ua.edu as soon as possible

 

User Roles and Responsibilities:

Functions Shopper Requester Approver One Approver Two
Searches and selects the goods or services in buyBama X X X X
Creates a shopping cart in buyBama X X X X
Determines if funds are available for purchase X X X
Adds accounting information and submits order X X X
Authorized to expend University funds up to $4,999 on P-Card/PO X X X
Approves or rejects Catalog transactions over $5000 and all Non-Catalog transactions X
Approves or rejects Non-Catalog transactions over $15,000, in addition to Approver One functions X